Idaho Family Leadership Academy, Inc. Bylaws
Adopted August 27, 2014
ARTICLE I: NAME, PURPOSE, LOCATION
Section 1: Name
The name of this organization shall be Idaho Family Leadership Academy, Inc. (also known throughout this document as iFamily Leadership Academy or iFamily; iFamily stands for Idaho Family Leadership Academy, Inc. and is an acronym for “Idaho’s Fathers and Mothers Inspiring Learning in our Youth.”)
Section 2: Purpose
Idaho Family Leadership Academy, Inc. is organized exclusively for religious and educational purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501(c)(3) of the Internal revenue Code, or the corresponding section of any future federal tax code. The corporation does not contemplate pecuniary gain or profit, incidental or otherwise.
Section 3: Location
The principle office location of iFamily shall be located in Southeast Idaho.
ARTICLE II: VISION AND MISSION
iFamily Leadership Academy is herby formed to bring together families for shared leadership educational experiences based on a Godly foundation and principles found in A Thomas Jefferson Education. We endeavor to provide a synergistic, inspiring, Mom School environment which will assist children, youth, and adults in gaining the vision, skills, and abilities specific to their phase of learning and their personal mission.
iFamily Leadership Academy honors each individual as the steward of his/her own education and seeks to support, not replace, the family as the center of learning.
The iFamily Leadership Academy mission is to grow scholars: leaders who love learning and pay the price of greatness; leaders who embody a moral foundation of truth, virtue, compassion, courage, and voluntary sacrifice; leaders who positively impact their families and the world for good while fulfilling their personal mission.
ARTICLE III: MOM SCHOOLS
Section 1: Definition
- A “Mom School” is conceptualized, organized, marketed, taught, and administered by an individual (usually a mother) who is inspired to share their passion through creating an educational experience for their children and the iFamily community.
- These individuals, or “Class Mentors”, are considered independent and voluntary directors of their own curriculum or “class(es)”.
Section 2: Philosophy
- iFamily is a community organized around Mom Schools.
- iFamily is an umbrella organization which facilitates and allows its members to choose among multiple Mom School offerings. It provides facilities, scheduling, assistance, support and coordination for the benefit of both Class Mentors and students.
- While iFamily strives to provide quality and Godly educational opportunities, neither iFamily nor its mentors are to be held liable for any teachings that may not be in harmony with each individual and/or family’s beliefs. Parents have the responsibility to monitor but do not have the privilege to dictate class content. Communication with each child’s mentor is encouraged.
- In order for the iFamily Board to perform its fiduciary responsibility, the Board reserves the right to discontinue a Mom School at any time.
Section 3: Rights and Duties of Mentors
- In order for a Mom School class to be accepted and taught in the iFamily community, it must adhere to the standards set by iFamily, meet the needs of current students and members, and implement general leadership education principles.
- Prospective Class Mentors shall follow current Policies and Procedures regarding Mom School proposals.
- A Class Mentor is required to be an iFamily Member in good standing and attend periodic iFamily mentor training.
- A Class Mentor is encouraged to maintain communication with each student’s parents and must allow an open door policy for parents wanting to evaluate the course’s value for their child.
- All decisions regarding class administrative matters, i.e.: class material, teaching methods, class size, rules, assignments, grading, fees, student eligibility, acceptance or expulsion or other approaches within the class are made by the Class Mentor, but must adhere to iFamily guidelines.
- Class Mentors are able to utlilize the assistance of the Mentor Coordinator in both the development and mentoring of their classes.
- Class Mentors are not employed nor contracted by iFamily Leadership Academy.
ARTICLE IV: MEMBERS
Section 1: Requirements
Membership in iFamily Leadership Academy is open to all individuals and families who:
Complete iFamily Membership Agreement.
Sign the iFamily “Standards of Moral Conduct”.
Pay Membership Fees by specified date agreed upon by the current board each semester.
Follow iFamily Bylaws and Policies and Procedures
Section 2: Standing
Members will remain in good standing who fulfill the requirements in this Article.
Section 3: Limits on Membership
If the need arises the Board shall create a policy for membership capacity.
ARTICLE V: BOARD OF DIRECTORS
Section 1: Purpose
The iFamily Leadership Academy shall be managed by a working Board of Directors with Board Members and duties as specified below. The Board of Directors has authority to conduct all proper business of the iFamily Leadership Academy.
Section 2: Members of the Board of Directors
Section 3: Presiding Officer
The President is normally the Presiding Officer. In situations where the President cannot be present or otherwise fulfill this responsibility, the Presiding Officer will either be designated by the President beforehand, or the Presiding Officer will fall to the Board Member in the order listed above.
Section 4: Duties of Board Members
General Duties of the Board of Directors:
Be iFamily Members in good standing.
Promote the Vision and Mission of iFamily Leadership Academy.
Create and manage policies and procedures as needed.
Make monetary decisions. (e.g. spending, building fee and membership fees)
Review and approve Class Proposals and iFamily curriculum.
Produce annual Mentor Training Retreats, as needed.
Create a calendar of regular Member Meetings at the beginning of each school year.
Create and manage committees as needed.
Supervise the Student Council.
President (or Presiding Officer):
Act as the Standard Bearer of the Vision and Mission of iFamily.
Act as Chairman of the Board. Create agenda and conduct Board Meetings.
Facilitate and chair general meetings and activities.
Oversee all aspects of the operation of the organization.
Consult with Board Members, Class Mentors and Members as needed.
Ensure adherence to Bylaws and policies and procedures.
Monitor and participate in committees as appropriate.
Lead the resolution of disputes and disciplinary issues.
Appoint a nominating committee 60 days before each election.
Act for iFamily in exceptional circumstances (e.g. safety and dangerous situations) requiring timeliness in the absence of other Board Members. Informs the Board of actions taken.
Report on the state of the organization at Member Meetings.
Learn the duties of the President and support the President in her/his duties.
If the President cannot fill their term, act in the capacity of President until a new President can be elected.
Arrange for and oversee school facilities and maintenance.
Work with the Mentor Coordinator to schedule time and location of classes. Create a scheduling committee as needed. The class schedule will then be approved by the Board.
Prepare and give a report at each Board Meeting.
Take the lead in ensuring that the class offerings are balanced according to the current needs of the group.
Stay viable as a mentor by continuing personal education with attention to the art of mentoring. Encourage Mentors to do the same.
Oversee Class Mentors.
Make recommendations to the Board for future classes and mentors.
Work with the President to monitor educational quality of classes and provide coaching and suggestions to mentors as requested and appropriate.
Conduct Annual Mentor Training Retreat, as needed.
Facilitate or provide training for Class Mentors.
Prepare and give a report at each Board Meeting.
Take minutes and maintain records of all Board meetings and general Member meetings.
Work with the President to create agendas for each meeting.
Maintain a current database of members and their contact information.
Notify members about meetings, classes, schedule changes, and any other important information using a method agreeable to the Board.
Maintain a file of all completed paperwork (e.g. Membership Agreement, Class Proposals and Standards of Moral Conduct, etc.).
Handle receipt and disbursement of funds, including approved reimbursements of iFamily expenses incurred by members.
Maintain accurate records of all financial transactons involving iFamily Leadership Academy.
Reconcile monthly bank statements.
Create and maintain budgets as directed by the Board.
Prepare and give a financial report for each Board meeting.
File appropriate tax records with the State of Idaho and the Internal Revenue Service.
Section 5: Election to the Board of Directors
To be qualified to serve as a member of the Board of Directors, one must commit to fulfill the duties of the Board position and be a Member in good standing of iFamily Leadership Academy.
- Terms of office shall be two years, except for the first term wherein the Vice President, Secretary, Mentor Coordinator will serve a one year term.
- Elections shall be held at the Annual General Membership Meeting in the spring of each school year.
- Board Members shall begin their term at the close of the meeting in which they are elected or at the end of the current school year, whichever is later.
- Elections shall be conducted one Board Member at a time, first by nomination, then by secret ballot.
- Ballots shall be tallied by two Members in attendance at the election meeting. These two shall be selected by the President or Presiding Officer. The vote counters should not be candidates on the ballot currently being decided. They will count the votes and report the results to the President or Presiding Officer.
- The position will be filled by the nominee who receives majority vote. Results will then be announced to the Members.
- The privilege of voting is given only to those Members who attend the Annual Meeting.
Section 6: Board Member Vacancy
- Any Board Member may be removed from office by a vote of two-thirds (2/3) of the general membership who shall attend a regular or special meeting in which such a vote may occur.
- Any Board Member may resign by giving written notice to the Board.
- If a vacany occurs on the Board, the Board appoints a Member in good standing to fill that position until a new Board Member can be elected. Elections to fill such vacancies shall occur at the next regular meeting or a special meeting of the general membership.
Section 7: Meetings of the Board of Directors
- The Board of Directors will meet monthly at a time selected by the President and approved by the Board.
- The Board of Directors will hold a strategic planning meeting before any mentor training.
- The Board of Directors will hold and attend the Member Meetings.
Section 8: Quorum of the Board of Directors
- A quorum of the Board of Directors will consist of three (3) Board Members.
- Board decisions and actions are formalized by majority vote as long as at least a quorum is present.
ARTICLE VI: MEMBER MEETINGS
Section 1: Member Meetings
Regular Member Meetings shall take place biannually at the discretion of the Board.
Section 2: Annual Meeting
The regular Member Meeting during the spring semester shall be known as the Annual Meeting.
Section 3: Special Meetings
A special meeting may be called by the President or a minimum of three (3) Members who provide notice to the President. The President will notify all Members at least three (3) days prior to such meetings.
Section 4: Quorum
A quorum of the general membership shall be seven (7) Members.
Section 5: Voting
As long as at least a quorum is present, all votes of the general membership will be decided by majority vote unless they involve amending the bylaws or taking away privileges of Members in which case, a two-thirds (2/3) vote is required.
ARTICLE VII: COMMITTEE
Section 1: Creating Committees
- Committees may be established as needed to carry out iFamily business. (i.e. a Board Member might create a committee to help them with their assigned duties.)
- Any Member may propose the creation of a committee. Creation and dissolution of committees shall be approved by the Board.
- Committees may be continuous (standing committees) or temporary (e.g. for a specific purpose or event) as required.
- Standing committees should have and follow written objectives, duties, guidelines and procedures.
ARTICLE VIII: PARLIAMENTARY AUTHORITY
The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the society in all cases to which they are applicable and in which they are not inconsistent with theses bylaws and any special rules of order the organization may adopt.
ARTICLE IX: AMENDMENT
Section 1: Amendment Process
- Any Member has the right to propose an amendment with written notice to the President thirty (30) days befoe the next regular meeting.
- Members shall be notified of the proposed amendment ten (10) days before the next regular Member Meeting.
- An amendment will be adopted with a two-thirds (2/3) vote of members in attendance at the meeting.
ARTICLE X: TAX EXEMPTION PROVISIONS
- Upon the dissolution of Idaho Family Leadership Academy, Inc., assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for public purpose.
- iFamily Leadership Academy is organized exclusively for charitable, religious, educational, and/or scientific purposes under section 501(c)(3) of the Internal Revenue Code. No part of the net earnings of iFamily shall inure to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in the purpose clause hereof.
- No substantial part of the activities of iFamily Leadership Academy shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the organization shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office.
- Notwithstanding any other provision of this document, the organization shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or (b) by an organization, contributions to which are deductible under section 170(c)(2) of the Internal Revenue code, or corresponding section of any future federal tax code.